Front Office Administrator

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Front Office Administrator

About BDO

There are many world-class accounting firms. Far fewer that offer a culture so rich in professional opportunity, personal fulfilment, and long-term growth. At BDO, we understand that exceptional service to our clients begins – and ends – with exceptional regard for our people. Because at its core, our business is not about numbers or spreadsheets, euros, or cents, but about people working with, for, and in service of others. In short because relationships matter.

About the Role

As the first point of contact for the firm, the chosen candidate will be an individual with a pleasant personality, keen on delivering the best client experience to our visitors. The same personality traits will be well reflected through phone calls with the firm’s clients and suppliers. The Front office Assistant will also be responsible for maintaining a welcoming environment within the office and our meeting spaces.

Duties and Responsibilities

Reporting to the Administration Coordinator, as a Front Office Administrator your duties will be:

Carrying out administration duties and ensure that the office set up is maintained and managed to the highest standards;
Liaising with external parties on issues related to the administration of the office;
Providing front desk support; greeting and attending to all visitor’s needs
Be the first point of reference for requests coming from tenants within the building;
Handling incoming / outgoing correspondence and coordinating with couriers;
Organising and administering various meetings;
Organising meetings, travel arrangements, conferences, and other special events, as required;
Ordering stationery, kitchen and other office supplies;
Managing of phone calls, handling correspondence and answering customer enquiries;
Monitoring and maintaining office health and safety measures and any other ad hoc duties as required.
Offering hospitality services to guests during meetings within the office building;
Assisting in administrative tasks as required from time to time

The duties of the Employee shall also include other duties which fall within the competence of the Employee which the Employer may assign from time to time.

Knowledge & skills

Minimum of 3 years' experience in a similar position;
Completely fluent in English and Maltese;- and
Exceptional ability to create a welcoming environment.
EU Working Permit

Our Culture

Our friendly and inclusive culture is built around our core values of honesty and integrity; empowerment and personal responsibility; mutual support and respect; and professional and personal client relationships. We offer an unparalleled breadth and quality of work, responsibility and experience. We are a profitable, dynamic and forward-looking firm with a reputation for quality. Our vision is to be recognised as the leader for exceptional client service.

What we offer

We offer several exciting benefits to our employees, but you will find that the best thing about working with BDO is the experience. Working at BDO is all about richer relationships – within our network, with our clients and around the world. To apply please send us your detailed CV. Candidates with immediate availability will be considered favorably.

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